How To Send Documents To Be Corrected

After composing a document in Microsoft Word, the document can be emailed to someone for review and suggested corrections. Follow these steps:

  1.  Click on File, SendTo.
  2.  Notice a list of options that appear in the menu.  Click on the icon with a red flag on an envelope labeled Mail      Recipient (for Review).
  3.  An email window appears.  Type an email in the To.... field.
  4.  Click on send. The document has now been sent to the recipient.
  5.  You may now close the document and continue working on other assignments.  Remember to check your   email for the document you sent to be returned to you with suggested corrections.

How To View Documents with Corrections

  1. Launch Microsoft Outlook to check your Inbox for new email.  If you see the words "Please review" in the subject line of a message, then your document has been returned to you with suggested corrections.

  2. Double-click on that message, and a new widow appears.

  3. Double-click on the document next to the word "Attachments".

  4. An "Opening a Mail Attachment" window appears.  Click on the button next to the phrase "Open it", and click OK. This will automatically open the document in Microsoft Word.

  5. If a new window appears asking if the documents may be merged, click on Yes. The document now appears in Microsoft Word.

  6. On the menu bar select View, Print Layout, to see suggested corrections in easy to read colored "balloons".

  7. Notice the word Show near the top left of the screen.  The blue and red icons ext to Show are part of the Review toolbar.  Place your mouse on the toolbar, and click on the icon of what looks like a sheet of paper with red lines and a little pencil.  This is the Track Changes button and this feature must be on for the Review process to work properly. 

  8. Look at the bottom of the document to see the status bar.  Find the letters TRK near the bottom center of the display.  If TRK is displayed in gray (TRK), then you must press the Track Changes button again, until TRK is displayed in black letters (TRK), indicating this feature is on  You may now begin to accept or reject correction to your docment.

  9. Click the on the icons next to the word Show on the Review toolbar to accept or reject corrections.  Clicking on the blue arrow pointing to the right takes you to the next correction, and the blue arrow pointing to the left takes you to the previous correction.  Clicking on the blue checkmark accepts corrections, and the red X rejects corrections.

  10. When you are finished making corrections, click on File, Send To, Mail Recipient (for Review), which is the icon with the red flag on the envelope.

  11. If you forget what to do next, refer to step 2 of the How to Send Documents to be Corrected sheet.

  12. If you don't want anymore suggestions, you ay end the process by clicking on End Review..... located on the Review toolbar.